PEPPERTREE HOME OWNERS ASSOCIATION (“HOA”)
MINUTES OF MARCH 25, 2017 MEETING
The 2017 annual meeting was held March 25, 2017 at 3:45pm at Room 5 of the Smyrna Community Center. This meeting was held as part of written notice mailed on March 9, 2017 to all 54 homes in HOA (and with notice given to Springleaf HOA Cooperative, Inc.); notice was also published at the HOA website, and further, the notice disclosed that properties not current on dues had voting right restrictions. With the presence of Springleaf HOA Cooperative, the required quorum of 6 lots was met and exceeded.
It was moved, seconded and resolved by X unanimous/___majority vote:
I. that the minutes of the prior annual meeting would normally be approved but not this year since no prior minutes existed.
II. that the following persons be elected by the membership to serve as the HOA Board of Directors:
Cliff Battle Mark Groves
No one else who was present was willing serve as a director.
III. The “pepper2017docs” link in the meeting notice discussed how the covenants commenced in 1985 with a declared annual lawn/HOA maintenance fee of $300 which was subject to annual increases of up to 20% on each prior year amount. The HOA Board policy has been to set a 5% annual increase for this original fee (similar to covenants for the neighboring Windy Hill Forest HOA). After calculating 5% annual increases from 1985, the maximum fee amount for 2017 is $1,429. It was resolved that the HOA’s 2017 fee would have a general discount down to $200 (provided homeowners faithfully care for their own lawns), and that an additional Good Standing Discount would bring the annual fee down to $25 (provided the fee was timely paid and HOA covenants are otherwise complied with). The Board is to determine a reasonable amount to assess (not to exceed $1,249) for homes lacking in proper lawn care.
Various discussion of subdivision matters occurred but no other resolutions were adopted.
Signed: Mark Groves, Acting Secretary
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